Vehicle Private Sale Receipt Template

The Vehicle Private Sale Receipt Template utilizes a basic structure where an organized presentation of the transaction and payment details involved with a completed vehicle purchase can be developed and dispensed. This type of paperwork can be invaluable to the Client since it aids in proof of ownership. Similarly, the Private Seller benefits from a good record-keeping process, will gain a tracking tool for which vehicles are more popular, and obtain written proof of the Client’s approval for the sale to complete with payment. From the Customer’s perspective, this paperwork is an administrative courtesy that may be called upon when they must produce records of ownership and payment for their newly purchased vehicle.

How To Write In PDF OR Word

Step 1 – Save The Vehicle Private Sale Receipt As A PDF Or Word Formatted Document

The PDF button and the Word button on this page enable the Private Vehicle Sale Receipt Template to be downloaded directly from this site. Use either of these buttons or the links labeled “Adobe PDF” and “Microsoft Word” to access the receipt template you wish to work with.

Step 2 – Name The Party Selling The Vehicle

The full Business Name of the Vehicle Seller should be used to begin this receipt. Produce it as a replacement for the text “Company Name.” Find this text at the top of the page on the left. Next document the full “Name” of the person responsible for documenting the received payment for this private sale. The “Street Address” and the “City, State, Country” lines that follow these details should be filled in with information making up the Vehicle Seller’s mailing address. Deliver the “Zip Code” needed to send mail to the reported address on the fourth blank line in this header. The “Phone” number required to contact the Vehicle Seller is requested on the second to last line in the header and the “E-Mail” address needed to contact this Party will be required on the final empty line of the header.

Step 3 – Attach The Vehicle’s Payment Reference To This Paperwork

Before identifying some important details needed to describe the payment submitted some preliminary definitions should be included. Locate the “Receipt #” line in the page divider. Record the full filing number the Vehicle Seller assigned to the funds that were received as the vehicle payment in this private sale. The right side of the shaded divider also contains an empty line and a label. Furnish this line with the calendar month, the two-digit day of the month, and the calendar year that payment was received.

Step 4 – Assign The Vehicle Buyer With Credit For The Concerned Payment

The “Customer/Client Information” section in this document will allow the Vehicle Seller to name the Payer in the private sale. This section will be sought after by the Customer so consult him or her to make sure the information presented is correct. Use the first four lines in this area to present the “Name” line then the “Street Address,” “City, State, Country” line, and the “Zip Code” line with the Vehicle Buyer’s identity and mailing address. Support the Vehicle Buyer’s information with some contact details. To this end, the Vehicle Seller’s telephone number will be needed on the “Phone” line and his or her “E-Mail” address should be reported on the line that follows.

Step 6 – Insert Details Regarding The Vehicle In This Transaction

The “Vehicle Information” section is reserved so that the automobile, motorcycle, moped, snowmobile, motorboat, etc. at the center of this sale is identified to the satisfaction of any Reviewer that must verify its purchase by the Private Buyer. Presenting several basic details can accomplish this task, so attend to the first, second, and third blank lines with the information each one calls for with its label. This allows the vehicle’s “Year And Condition,” its “Make,” then its “Model And Color” to be displayed together. If the vehicle bears a “License No.” then supply it to the next blank line. After recording the vehicle’s plate number, furnish the vehicle identification number used to identify it on the “VIN” line and the number of miles it displays on its odometer at the point of sale on the “Odometer Reading” line.

Step 7 – Discuss The Private Sale Of The Vehicle

The transaction that required the Vehicle Buyer’s payment should be defined next. The “Description” part of the receipt table on this page should be supplied with the title of the sales agreement that called for the Buyer’s payment and its effective date. If no such agreement is in effect then record the exact date of the sale and define the vehicle. If more than one transaction occurred during the vehicle purchase (i.e. a warranty), then you may list this information as well.

Step 8 – Document The Private Sale Amount That Was Required

The second column of the presented receipt table is held by the title “Amount” thus, it will expect a record of the dollar values that contributed to the “Total” payment required to generate this receipt. Satisfy this column’s first request with the basic cost charged during the private vehicle sale. If there were other charges (i.e. vehicle perks such as heated seats) that required payment, their dollar values may be listed separately or included in the number you record in this text-field. The next field down this column is labeled to accept the private vehicle sale’s “Subtotal.” This should be a reiteration of the payment “Amount” the Seller expected documented either as a re-entry of the value reported or a sum of all the vehicle plus its additional charges.

The “Discount” text-field that follows only requires an entry if the Private Seller of the vehicle deducted money from the original “Amount” as a courtesy to the Buyer. Such a dollar value should be recorded separately. The Vehicle Seller is likely obligated to gather a sales or value-added tax based on the “Amount” required or the discounted “Amount” Use the appropriate “Subtotal” figure in coordination with the applicable tax laws of the region to derive the sales tax or value-added tax collected for this payment in the field labeled “Tax/VAT.” Complete the second column’s reporting requirements with the “Total” payment the private vehicle sale. Do this by subtracting whatever “Discount” was entered from the sale’s “Subtotal” then adding the figure recorded in “TAX/VAT” to derive the “Total.” Furnish this as the “Total” to the last text-field.

Step 9 – Furnish Follow-Up Notes Concerning The Vehicle

Some material may not be appropriate for a concise report in a receipt table. The “Notes” section that immediately follows is included as a staging area for attachment titles, comments, disclosures, or even advertisements. This section should be considered a convenience and optional.

Step 10 – Summarize This Receipt Via A Declaration Of Payment

Review the above information. If it is accurate then, it will be time to continue this document with a declaration that the Vehicle’s Private Buyer has paid the reported “Total.” The language needed for this task is already set to this receipt but requires content specific to the sale input to complete and apply its statement properly. To this end, record the full amount received from the Buyer of the private vehicle sale on the blank line that follows the words “The Total Amount Of $…” The second blank space in the concerned declaration should be populated with the full name of the Buyer or “The Customer…” It will also be important to definitively name the date the Vehicle Buyer delivered his or her payment to the Private Seller. The final blank line in this sentence will accept this date as a completion of the declaration being made.

Step 11 – Continue Defining The Received Payment

Documenting the concerned payment will require more discussion. The topic of how the payment was submitted by the Vehicle Buyer must be covered using the checkbox area following the words “Payment Method.” Four options that can be used to define most (if not all) types of payment should be reviewed. A vehicle payment made with a credit card is quite common. If this is the case, then select the first checkbox presented on the right. This requires an exact copy of the “Credit Card No.” supplied on the blank line provided. If the vehicle this private sale concerns was paid for by check then the second option on the left should be selected through its checkbox then the “Check No.” found in the Buyer’s ledger or on the physical check should be entered where requested. The vehicle may have been purchased using “Cash.” The third option (found on the right) enables this receipt to document such a payment. If the Vehicle Buyer used another means at his or her disposal then this should be indicated by marking the fourth and final checkbox from these options. Once done, define how payment was made by describing it on the blank line provided.

Step 12 – Obtain The Vehicle Buyer’s Signature

The “Customer’s Authorized Signature” line at the bottom of this page requires the final portion of this receipt to be completed by the Vehicle Buyer. He or she must look over the facts reported above, especially the payment information area following the table, then sign this or her name to this line as a formal acknowledgment of this receipt’s accuracy.

How To Write In Excel

Step 1 – Download The Excel Version Of The Private Vehicle Sales Receipt Template

If you wish to issue a receipt for the private sale of a vehicle download the spreadsheet template available when you select the “Excel” button underneath its previewed sample image or the “Microsoft Excel” link included in this section.

Step 2 – Open This Template Then Identify The Vehicle Sales Payee

The spreadsheet’s first column seeks a few entries of material to define the Private Seller documenting the concerned vehicle’s payment. This process begins in cell A1 with a request for the logo image the Private Seller uses for his or her Business to be uploaded in place of the text “Add Your Company Logo Here”

The second field, cell A2, requires the full “Company Name” of the Private Seller entered for display as a replacement for the “Company Name” text currently occupying this field.

Documentation to solidify the identity of the individual receiving this sum is the next requirement expected to open this receipt. The field labeled “Name” should be populated with this Private Seller’s “Name” or that of an Authorized Representative of the Private Seller. The full address where the Private Seller expects any follow-up mail discussing this receipt or the transaction it discusses is the next topic for this header. The cells carrying the address labels “Street Address” and “City, State, Country” request this information in cell A4 and A5 respectively while cell A6 must be populated with the Private Seller’s mailing “Zip Code” to complete the address. Proceed to the “E-Mail” address and the “Phone” number labels placed in column A. Present the Private Seller contact information these labels request to the space provided in their respective fields (cell A7 and A8).

Step 3 – Furnish The Vehicles Payment’s Formal Filing Content

The shaded bar placed in the top right half of this receipt also has a few preliminary requests for information however, your entries here will define the document being completed. This receipt should present the information necessary for it to be filed properly in the bookkeeping or accounting records of both the Private Seller and his or her Patron. To this end, assign the receipt a distinct receipt filing number by entering it in cell F3. Cell H3 requires that a specific calendar day of the month and year be assigned to its contents as the “Date” the Private Seller received payment. Furnish this in a standard month, two-digit day, and two/four-digit year.

Step 4 – Acknowledge The Vehicle Purchaser Completing The Sale With Payment

The Payer behind the private sale should be identified as the Buyer in the next section so that he or she can prove to any outside Entity that payment for the vehicle has been submitted to achieve the status of ‘purchased.’ Cell A11 is the first field in the “Customer/Client Information” section that has been set to this receipt for this exact reason. Report the Private Sale Payer’s full “Name” in this cell. The Private Sale Purchaser must also be identified with his or her mailing address, “E-Mail” address, and “Phone” number. Furnish the address of the Private Sale Purchaser in cell A12 (requesting the “Street Address”), cell A13 (expecting the “City, State, Country,” and cell A14 (or “Zip Code”) leaving the “E-Mail” address and “Phone” entries to be made in cell A15 and A16 respectively.

Step 5 – Attach The Purchased Vehicle To The Received Payment

The next area requesting attention is in column F. Here (cell F11) another identification process will ensue. This will focus on the object of the purchase, the vehicle. To this effect, furnish the “Year And Condition” of the private sale’s vehicle in cell A12 then record its “Make,” “Model And Color” as requested by cell F12 and cell F13.

The “License No.” on the vehicle as well as its “VIN” and “Odometer Reading” are all reports required for this receipt to properly document the vehicle in this private sale. Supply this information to the fields bearing the appropriate labels in cell F14, F15, and F16, respectively.

Step 6 – Document The Private Sale Of The Concerned Vehicle

The next field in the receipt spreadsheet is set up to receive multiple entries. Cell A19 in the receipt table’s “Description” field is tasked with a discussion on the transaction that caused payment. Generally, the title and effective date(s) of the sales agreement and any other purchase (i.e. warranty, services, amenities) can all be listed here as a matter of record. Cell A19 will accept any transaction detail that is attached to a cost to the Client. Complete this field with the details required to identify the reason for the Private Sale Purchaser’s payment.

Step 7 – Discuss The Amounts Required By The Private Seller

This table is also set to display the figures the Private Vehicle Seller used to reach the final asking price for the vehicle. The first such report will be the base cost of everything listed in cell A19. Therefore, you may record multiple entries (if more than one item required pricing and should be reported). Do not figure in any discounts or taxes to the figures you enter to cell H19 as the base “Amount” since these will be handled shortly. Notice the field “Subtotal” that expects cell H20 to be tended with information. Add every billed “Amount” to one sum then produce it in cell H20 as the private vehicle sale’s “Subtotal.” If the “Amount” recorded was a single entry, then re-enter it here. The “Discount” report being requested by cell A21 only needs to be furnished if one was applied. If so, then document the “Amount” that was discounted in cell A21 as the private vehicle sale’s “Discount.” Locate the field labeled “Tax/VAT” then apply the required vehicle sales or value-added tax to the “Subtotal” (or the private sale’s discounted “Subtotal). Fill in cell H22 with the number defining this applied tax. The final “Total” the Private Seller requested for the vehicle should be reached through a simple two-step calculation. The first step requires that the Private Seller’s “Discount” in cell H21 (if any) be subtracted from the vehicle transaction’s “Subtotal” in cell h20. Once complete add the result to the “Tax/VAT” in cell H22. This act of addition will yield the final asking price for the vehicle in this private sale.

Step 8 – Define The Vehicle Payment Made to Complete The Private Sale

The private vehicle sale being discussed should be solidified through the use of the language set in cell A24. The wording in this field only requires three items to complete its goal of explicitly defining the Vehicle Purchaser’s action of payment. Thus, follow the words “The Total Amount Of $” to the bracketed dollar symbol, remove the symbol along with the brackets and parentheses surrounding it, then replace these objects with the amount of money the private sale’s Vehicle Purchaser. The “Name” label occupying the second set of brackets indicates that your next entry should be that of the Vehicle Purchaser’s full name. Remove the label and the brackets and replace them with the Payer’s “Name” as recorded above. The last item to be documented in this statement is the private sale’s “Date” of payment. This should be entered as a substitution for the bracketed label within the brackets at the end of this sentence.

Step 9 – Deliver Additional Definition To The Received Vehicle Payment

Cell A26 labeled with the phrase “Payment Method” concerns the way the Vehicle Purchaser completed the private sale’s payment. The Payer would have used a method that can be classified as one of the four indicated by the checkbox labels in the fields that follow. Select the first checkbox if the private sale was completed by credit card. Cell A27, once selected, also requires the “Credit Card No.” that was used entered for display. If the private sale of the concerned vehicle was completed with the Vehicle Purchaser’s physical check then select the box in cell A28 and reproduce the “Check No.” (found on the physical check) to the space provided in this cell. The “Cash” checkbox in cell F27 is available as a definition if the Vehicle Purchaser paid with physical or paper money. The fourth classification “Other” can be selected in cell F28 if the private sale of the vehicle was completed with a method other than a credit card, check, or physical money. Select this checkbox option then define the way the payment was submitted in the space after “Other.”

Step 10 – Obtain The Signature Of The Vehicle Sale’s Private Purchaser

The final cell of this receipt that must be focused on contains a blank line that is labeled “Customer’s Authorized Signature” and requires the attention of the Customer in this private vehicle sale. Here the Vehicle Purchaser must authorize the private sale’s method of payment by signing his or her name on this line after this receipt has been completed in full.